Senior Payroll Specialist

About the Role

We are seeking a detail-oriented Senior Payroll Specialist to ensure accurate and timely payroll processing for our Canadian employees, playing a crucial role in maintaining financial integrity and supporting our organization.

Responsibilities

• Process bi-weekly payroll in ADP Workforce Now for Canadian employees, including timecard review, off-cycle calculations, deductions, taxable benefits, and paid leave.
• Ensure compliance with federal and provincial payroll legislation, employment standards, and CRA requirements.
• Respond to employee and manager inquiries regarding payroll-related questions.
• Prepare reporting for benefit-related deductions (RRSP, HSA) and various tax entities.
• Maintain and create employee time off policies in the timekeeping system.
• Create payroll journal entries for posting in NetSuite (ERP), including regular payroll, month-end, and other adjustments.
• Manage end-of-year payroll transactions, including T4s, T4As, amendments, and required federal and provincial filings.
• Own payroll liability and GL reconciliations, and resolve variances before month-end close.
• Maintain and test payroll controls, and support external audits.
• Identify and lead process improvements and automation in ADP and NetSuite.
• Act as the technical go-to for complex issues like multi-state tax registration, garnishments, ROEs, and CPP/EI corrections.
• Manage provincial workers’ compensation reporting and payments, and employer health tax filings.

Requirements

• Bachelor’s degree in Accounting or related field, or equivalent experience.
• 5+ years of Canadian payroll experience, including full-cycle processing and year-end.
• Experience with ADP Workforce Now.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills and interpersonal skills.
• Ability to maintain confidential and highly sensitive information.
• Advanced Excel and Google Workspace skills.
• Ability to multitask on multiple projects at any given time.

Nice-to-Haves

• Payroll Compliance Practitioner (PCP), Payroll Leadership Professional (PLP), or Certified Payroll Manager (CPM) designation.
• US payroll exposure and project management experience.