Senior Sales Coordinator, AI Factory

About the Role

Join Armada's AI Factory team as a Senior Sales Coordinator to provide critical operational and administrative support, ensuring our sales processes run smoothly and enabling our strategic sellers to focus on driving growth.

Responsibilities

• Track and ensure completion of follow-ups and action items from deal meetings.
• Manage the end-to-end NDA process, from request to signature and confirmation.
• Track documents and deliverables owed by counterparties, and manage data room access.
• Assemble and send collateral packages, tracking distribution to relevant parties.
• Maintain stakeholder trackers for multi-threaded deals.
• Schedule customer meetings, site visits, and internal deal reviews across time zones.
• Prepare meeting briefs and pre-read packets for key engagements.
• Coordinate travel arrangements for the AI Factory team.
• Manage logistics for customer site visits and facility tours.
• Coordinate logistics for AI Factory customer, investor, and executive events.
• Process travel, event, and vendor expenses and invoices.
• Log offline meetings and ensure all activities and contacts are correctly recorded in Salesforce.
• Improve forecast accuracy by ensuring all active deals are registered correctly in Salesforce.
• Review and approve/correct/reject Salesforce updates and call logs.
• Keep offtake and financing partner contact records current.

Requirements

• 2-4 years of experience in sales coordination, transaction coordination, executive support, or project coordination, ideally in B2B technology, infrastructure, or financial services.
• Highly organized with a proven ability to manage multiple tasks and follow through without reminders.
• Clear, professional written communication skills for interacting with senior executives, customers, and investors.
• Demonstrated discretion with confidential deal and investor information.
• Hands-on experience with Salesforce.
• Comfortable using AI tools to automate routine work and reviewing their output for accuracy.
• Flexibility to work varied hours to support a globally distributed team.

Nice-to-Haves

• Familiarity with Gong, Ironclad, DocuSign, virtual data rooms, and Chili Piper.
• Experience in sales, deal, or transaction coordination within the data center, energy, cloud infrastructure, capital projects, or infrastructure finance sectors.
• Experience supporting a small, senior sales team in a high-growth or startup environment.
• Executive assistant or chief of staff office experience on a fast-moving commercial team.